RENEWED MODE 5 COLLABORATION
(APPROVED VERSION BY THE CEN-CLC-ETSI/JWG R&P)
05/11/2021 10:21:00 APPROVED DOCUMENT
1. The creation of a Joint Technical Body (JTB) between CEN, CENELEC and ETSI (or between ETSI and CEN or CENELEC) and the definition of its scope shall be endorsed by the Joint Presidents’ Group (JPG) on the basis of a consensus established between the positions of the (Technical) Boards of
the European Standardisation Organisations (ESO) involved.
2. The allocation of the secretariat of a JTB shall be discussed and agreed by the involved ESOs and endorsed by the JPG following the principle described in Article 1 above.The secretariat of a JTB shall be allocated to any of the involved ESOs1. The secretariat shall
operate according to the rules and procedures of the ESO it is affiliated with, except for theprovisions that exist in the present document and that take precedence2.
A call for secretariat shall be launched within each involved ESO according to its rules and procedures. In case of resignation of the JTB secretariat, a new call for secretariat shall be launched within the involved ESOs.
3. Participation in a JTB shall be open to the members of the involved ESOs (Full and Associate members in the case of ETSI and national delegations formed by the National Standard Bodies (NSB) and National Committees (NC) in the case of CEN/CENELEC), to the representatives of the
European Commission and EFTA (ESO Counsellors) and to observers under conditions specified in the present Article as well as in Article 4 below.
Organisations participating to the JTB as ESO members shall indicate to the JTB secretariat under which involved ESO(s) they participate3. If appropriate, representatives from other bodies may participate as observers subject to a decision by the JTB.
The JTB Chair may exceptionally invite additional participants to join a specific JTB plenary meeting as observers, should it be relevant to support the JTB work.
4. Only the ETSI Full and Associate members and the national delegations formed by the NSBs and NCs of the other ESO(s) involved shall be authorized to participate to the decision making in the JTB.
The representatives of the ESO Counsellors may participate to any JTB technical or organisational discussions. The observers may participate to any JTB technical or organisational discussions on the invitation of the JTB Chair.
5. The appointment of the JTB Chair shall be organised by the JTB secretariat according to the rules and procedures of the ESO it is affiliated with, except for the provision that exist in the present document and that take precedence.
Only the representative of an ESO member involved in the JTB may be appointed as Chair of the JTB.The JTB Chair shall be appointed for a 2-year mandate period which can be extended once by up to 2 years. Any request for extension shall be made by the incumbent, in coordination with the secretariat. The extension should be considered 3 months before the end of the mandate, through a notification by the incumbent to the secretariat (which will have to inform the JTB about the request). If the request for extension is not accepted, the process of a full election shall be initiated, and the
incumbent may stand as a candidate. If the incumbent does not request an extension, the process of a full election shall automatically be initiated, and the incumbent may stand as a candidate.
The appointment of the JTB Chair shall be endorsed by the JTB and the JPG following the principle described in Article 1 above. If the appointment process is not successful, the issue shall be brought up to the attention of the JPG.
Once a Chair has been appointed, the JTB may appoint up to 2 Vice-Chairs. The Vice-Chair appointment process shall follow the one for the Chair position. In case of resignation of the JTB Chair or Vice-Chair, a new Chair or a new Vice-Chair shall be appointed as described in the present Article.
6. In their duties of conducting discussions and JTB meetings, and guiding the secretariat, the Chair and the Vice-Chairs (if any) shall maintain strict impartiality and shall divest themselves of their organization, ESO, or personal point of view.
7. The JTB shall draft its work programme, clearly indicating the leading ESO for each work item. For each work item, the drafting rules of the leading ESO shall be applied. The work programme of the JTB, including the assigned leadership of each work item, shall be
approved by the (Technical) Boards of the ESOs involved. The work programme is circulated to the JPG for information.
8. The involved ESOs shall have a joint ownership of and a joint copyright on the (draft) publications that will hence bear the corresponding logos, for which each involved ESO shall ensure the distribution in accordance with its rules and procedures.
9. A JTB should operate and take decisions based on the consensus reached amongst the participating members of the involved ESOs. The Chair shall make every effort to obtain consensual decisions within the JTB, whilst avoiding influencing such decisions. The Chair is responsible for assessing whether consensus has been reached. If consensus cannot be reached due to sustained opposition(s), the Chair may decide to trigger a vote.
10. When the need arises to trigger a vote, the vote shall be announced by the Chair, or by the JTB secretariat in the context of the appointment of a Chair or Vice-Chair, to the JTB with a notice of at least 30 days4.
This vote shall be run concurrently by each involved ESO according to its rules and procedures. The vote shall run for a duration that is agreed by the JTB, considering the ESOs rules and procedures. A minimum of two weeks is recommended.
At the end of the voting period, the JTB secretariat shall collect the results i.e. “favorable” or “not favorable” of the votes organized by each involved ESO and shall share the results within the JTB. A vote of the JTB shall be considered as successful only in case of unanimity i.e. the involved ESOs
having individually collected a favorable vote under their own rules and procedures.
In case the outcome of the vote is not successful, the matter shall be deferred to the (Technical) Boards of the ESOs involved.
11. The decision to request approval of a draft deliverable by the ESOs involved shall be taken by the JTB. The enquiry and its associated national vote, and the subsequent steps shall be organized by each involved ESO in accordance with its rules and procedures, and in coordination with the other
ESO(s) involved (see annexed flowchart in N 579). A draft shall be considered as accepted only if and when unanimously approved by all ESOs involved according to their own rules and procedures. If this is not the case, the draft shall be referred back to the JTB for further consideration.
12. The involved ESOs are jointly responsible for the maintenance of the publication and shall allocate this task to the corresponding JTB, if still active. In case the JTB had been disbanded, the maintenance of the publication shall be placed under the coordinated responsibility of the relevant group in each involved ESO. Any issue related to the maintenance of any JTB publication may be brought up to the attention of the JPG, as required.
1 In case of CEN and CENELEC, the secretariat shall be entrusted to a CEN/CENELEC national member, in case of ETSI, the secretariat shall be entrusted to an ETSI Full or Associate member or to the ETSI Secretariat.
2 The rules and procedures implemented by the JTB secretariat shall be notified to each participant upon joining the JTB.
3 The same organization may participate under multiple ESOs.
4 Announcement period of 30 days, to provide the JTB members with the necessary information, following which the voting period will start.