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Transposition and Withdrawal 2021-12-01
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User Manual 

The transposition and withdrawal application has been developed to facilitate the search of transposed and non-transposed deliverables and record of the transposed ones.

Transpose Transpose allows you to search for deliverables using specific criteria. When you have the result you can transpose the deliverable 10 by 10 or 1 by 1 (see more details Transpose )
Transpose via file Transpose via file allows you to transpose several deliverables (the ones listed in a separate file) in one go (see more details Transpose via File ).
Query Query gives you the possibility to list the deliverables you want to transpose, get a file (by clicking on the link CSV ) to then be able to use the transpose via file
feature and transpose all the deliverables listed in one go (see more details Query )
CSV By clicking on the icon "csv", it automatically generates a dynamic report containing the various information, i.e. number of deliverables transposed, per country, per deliverable type, etc.
Report performance This report is a quick assessment of how many documents have been transposed in all the different NSO countries. For each country,
different values will be displayed: Report Performance
Report comments This report allows you to quickly scan through all the comments given regarding the transposition of a document. You can sort the report by clicking on
the required field in the header of the report (e.g. "Country", "Document"). Report Comments

Hint: As you use the application, a description of most items can be obtained by clicking on the field title.
The following search criteria can be defined:

Range for target date of publication The target date of transposition (or target date of publication / endorsement) is the date by which all countries should have published/endorsed a document in their country.
Selecting a range for the target date of publication will result in displaying only documents that need to be transposed within that range.
Document type Only EN and ETS are available.
Document number This number corresponds to the ETSI number under which the document will be published.
The format used is: EN = 300 xxx or 301 xxx [e.g. 301 425]
NOTE: For ETSs/ENs, you must include a "space" between the two parts of the number. Otherwise the number will not be recognised.
NOTE: 300 xxx and 301 xxx is the European standardization series number agreed for ETSI for standards.
Wildcards are allowed: Use the "asterisk" * or the "percent" symbol, %, to designate one or more unknown characters.
Transposition filter Transposed: Only records that have a date mentioned in the "Achieved DOP/E" field will be shown.
Not transposed: Only records that do not have date in the "Achieved DOP/E" field will be shown.

After the publication of an EN standard, NSO countries are given an amount of time to transpose this document into their countries. There are 3 important deadlines (default dates):
DOA (Date of Announcement) The target date of announcement is 3 months from the end of the month in which a document was adopted.
DOP/E (Date of Publication/Endorsement) The target date of publication/endorsement is 6 months after the target date of approval.
DOW (Date of Withdrawal) The target date of withdrawal is also 6 months after the target date of approval.
NOTE: In some cases, the Technical Body decides to use other transposition dates then the default dates (3 months/6 months/6 months).
For this reason, the target dates displayed here might be different from the target dates appearing in the document. In case of a conflict in interpretation of the dates,
the dates mentioned in the document precedence.
Transpose 
Three different interfaces are available to transpose: "Transpose" – "Transpose via file" and "Query".
The differences are explained here after:
Transpose The “Transpose” facility has been designed to search for the data not yet transposed and allow the transposition one by one or several in one go but no more than 10 records at the time.
EXAMPLE:
The result of your search is then displayed 10 records at a time.
The following steps need to be taken to transpose your documents.
1)  Select the documents you want to update by ticking "Update this document?". If you searched for only
     documents NOT transposed then all documents will be selected by default. In this case you will need to UNCHECK any documents you do not wish to transpose.
2)  On each document you wish to transpose make sure the National ID is filled in correctly. The application tries to generate this field automatically, depending on the country.
3)  Fill in the following fields on top of the form (see picture). These values will be used to update ALL selected documents on this screen.
4)  Click on the "Update Selected Documents" button and the documents will be updated and the next 10 (if available) will be listed.
     Clicking on the "Next 10" button will retrieve the next 10 documents but will NOT update ANY of the current documents listed on the page.

Transpose via File 
Transpose Via File This feature gives the possibility to upload a text file containing transposition data for one or more document(s).
Upload a text file containing transposition data for one or more document(s).
File format is one line per document:
TYPE;DOC_NR;EDITION_OR_VERSION;DOA;DOPE;DOW;NATIONAL_ID;COMMENT.
TYPE ETSI Document type: either ETS or EN.
DOCUMENT_NR ETSI document number. The ETSI document number without the type or the version/edition number. Amendments are indicated at the end of the document number with /A1 or /A2 or etc.
EDITION_OR_VERSION In the case of an EN, the version number and, in the case of an ETS, the edition number.
DOA Achieved Date of Announcement. Date format: YYYY-MM-DD OR DD MMM YYYY where MMM is a 3 letter abbreviation for the month in English.
DOPE Achieved Date of Publication / Endorsement. Date format: YYYY-MM-DD OR DD MMM YYYY where MMM is a 3 letter abbreviation for the month in English.
DOW Achieved Date of Withdrawal of the old standard. Date format: YYYY-MM-DD OR DD MMM YYYY where MMM is a 3 letter abbreviation for the month in English.
NATIONAL_ID The national standard identifier given to this document by your country.
COMMENT If transposition could not be achieved in your country, you can use this comment field to explain why. The comment is limited to 255 characters and should be in English.
EXAMPLE:
ETS; 300 001; 1; 1996-10-18; 1997-11-18; 1998-11-18; NF ETS 300 001; This is my comment
EN; 300 052-1; 1.2.4; 1997-10-18; ; 1997-11-18; NF EN 300 052-1;
EN; 300 052-2; 1.2.4; 18 Oct 1996; 18 Nov 1996; 18 Nov 1996; NF EN 300 052-2;

NOTE 1:
The following order for the 3 dates needs to be respected: doa;dop/e;dow.
; ; 8 Dec 1998; ; means, that the date 8 Dec 1998 will be entered into the field dop/e, the fields doa and dow will remain empty.
;8 Dec 1998; ; ; means,that the date 8 Dec 1998 will be entered into the field doa, the fields dop/e and dow will remain empty.
; ; ;8 Dec 1998; means, that the date 8 Dec 1998 will be entered into the field dow, the fields doa and dop/e will remain empty.
NOTE 2:
The fields representing the document DOCUMENT_NR, and EDITION_OR_VERSION) must point to a valid document. If any of
the other fields are left empty, then a blank value will be saved and any existing data will be overwritten.
Use the 'Browse...' button to specify which file you would like to send :

Query 
Query Select what you are looking for and then use the CSV feature.
This feature will provide you with a file containing all the information given in a CSV file to easily transpose the standards using the "Transpose via file" facility.
The following steps need to be taken to get the information concerning the documents you are looking for:
A Country MUST be selected for this search.
If you are searching for documents that have NOT been transposed then the transposition section for the search criteria will be disabled.
Otherwise you can search for documents which have already been transposed using the search criteria.
Display Parameters
Sort Results by : Documents Listed :
ETSI Doc. Nb.
Work Item Ref.
Technical Body
Transposed
Not transposed





Define Transposition
National Standard Identification
Transposition Between (dates)
Comment
Define Document
Document Type
ETSI Doc. Number
Work Item Reference
Technical Body
Directive
EXAMPLE:
The following information will be displayed and you will have the possibility by clicking on the CSV icon (see picture below) to get a file which will help you to transpose via file (see transpose via file).
An excel file, notepad or .CSV file will be displayed for update. Do not forget to save it to be able to upload it via transposition via file if you wish to do so.

Report Performance 

The report performance is a quick assessment of how many standards have been transposed by the NSOs. The report will provide the following information:

  • Country
  • Date when the 1st Memorandum of Understanding (MoU) was signed between ETSI and the organisation
  • Organization name (see note 1)
  • N° of standards transposed
  • Percentage of standards transposed (see note 2)
  • Indicator (see note 3)

NOTE 1: If you notice that your organization's name is incorrect, please send an e-mail to Webvote-contact@etsi.org to inform us of the changes.
NOTE 2: Number of standards transposed compared to the number of standards published.
NOTE 3: NSO has transposed:

>= 90 %.
>= 40 % and < 90 %.
< 40 %.

The report performance enable you to search using different criteria:
  • By EU countries; and/or
  • EFTA countries; and/or
  • Non european nor EFTA countries; or
  • By selecting a specific country

You can also filter by "Harmonised" or "Non-Harmonised" or "All standards" (meaning both Harmonised and non-harmonised).
For the period:
  • Last 6 months (see note 2); or
  • By selecting the years (see note 3):
    • From year yyyy
    • To year yyyy

NOTE 4: The last 6 months will take into account from the date you request the report.
NOTE 5: The section years will be taken from 1st January to 31st December.

In the listing you can sort the countries by alphabetical order or by percentage (%) just by clicking on the column title.

Report Comments 
This report allows you to quickly scan through all the comments given regarding the transposition of a document. You can sort the report by clicking on the required field in the header of the report (e.g. "Country", "Document").

See Also
Comments