STFs * STF management * Responsibilities

STF Management responsibilities

Reference Technical Body

The reference Technical Body is responsible to:

  • prepare and approve STF Terms of Reference
  • continue to provide voluntary contribution to support the STF work
  • contribute to the Steering Group 
  • review intermediate deliverables and STF Reports, during plenary meetings
  • make important decisions on the direction of the STF
  • approve the deliverables for publication
  • approve the Final Report of the STF

When the technical activity is closely related to a WG is identified, it is normal practice that the TB delegates to the WG he responsibility for the management of the STF.  The WG and/or the STF Leader will report to the TB plenary.  The final drafts will be submitted to the final approval of the reference TB.

TB Chairman

The Chairman of the reference Technical Body or of the delegated WG is responsible to:

  • support the approval and funding process, in coordination with the ETSI Secretariat
  • select the experts and the STF Leader, in coordination with the ETSI Secretariat
  • chair the Preparatory Meeting to set-up the STF and agree on the work plan
  • chair the Steering Group to monitor and control the STF activity
  • make urgent decisions, in coordination with the Steering Group, the STF Leader and the Secretariat
  • endorse, in coordination with the ETSI Secretariat, the STF Leader proposals to hire new experts, replace existing experts or for significant changes in the work plan or resources allocation

Steering Group

If the size of the reference TB/WG is large and/or the STF requires frequent consultation and guidance from the reference TB/WG, it is recommended to set-up a Steering Group, to assist the Chairman in the management of the STF and to ensure a  better liaison with the Member delegates, in-between TB/WG plenary meetings.

The Steering Group must be created as soon as possible after the set-up of the STF.  Participation must be open to all TB/WG delegates.

The delegates in the  Steering Group must be readily available to react to requests of guidance from the Chairman and the STF Leader, either individually or in specially convened meetings (typically on-line).

STF Leader

The STF Leader is responsible for the management of the STF activity and, in particular to:

  • allocate tasks to the experts within the agreed manpower allocation
  • propose changes of manpower allocation, recruitment/replacement of experts
  • monitor budget use, in coordination with the ETSI Secretariat
  • propose corrective actions that require changes of work plan or deliverables schedule
  • represent the Specialist Task Force in meetings with the reference Technical Body and/or external Organizations
  • propose mission travels for the experts
  • report on the progress of the Specialist Task Force
  • validate the experts' time sheets declaration with respect to the contribution actually provided
  • coordinate the support of the ETSI Secretariat for the day-to-day activity of the Specialist Task Force
  • make requests or suggestions to the ETSI Secretariat on behalf of the Specialist Task Force
  • provide the final deliverables to the reference Technical Body and the ETSI Secretariat
  • ensure that the experts know and apply the ETSI rules

ETSI Secretariat 

The ETSI Secretariat is responsible to:

  • support approval and funding process for the STF ToR presented by the reference TB
  • announce vacancies and collect candidatures
  • select the experts and the STF Leader, in coordination with the TB Chairman
  • prepare contracts for the experts' Organizations
  • provide technical, administrative and logistic support for the STF activity
  • approve mission travel to meetings and events
  • maintain the STF Work Plan and validate achievement of intermediate and final milestones
  • manage corrective actions, in coordination with the STF Leader and TC Chairman
  • provide support for deliverables edition and approval
  • manage fund and report to ETSI, EC/EFTA and other funding partners